Expenses
Only claim for what you are entitled to claim for!
Whilst working on temporary assignments for GoUmbrella you may be entitled to re-claim the cost of Reasonable travel and other expenses under the terms of your contract of employment provided such expenses are necessarily incurred in the performance of your duties or to attend to perform your duties and qualify for tax purposes as deductible in accordance with Chapter 2 of the Income Tax (Earnings and Pensions) Act 2003, as amended.
It is company policy that ALL receipts are submitted for accommodation costs and travel (where applicable) and will be held on file for inspection by HM Revenue & Customs as necessary.
// IMPORTANT: For any claims made in respect of meal subsistence; in order to reduce our administration burden, you may not be required to send these receipts to us; however in such circumstances you will most certainly be required to retain ALL receipts for your own auditing purposes and make these receipts available to us for inspection as necessary. Of course, it’s nice for us to keep our administration procedures to a minimum, but we would actually prefer and recommend that you send your receipts to us to ensure that all your claims and receipts are kept safe together, so although you are not required to do this, we welcome this practice. It will not only ensure that we can fully validate your claim following it’s submission, but it will also keep HM Revenue & Customs very happy if they ever request to look at your file and can see that your claims are fully in order and substantiated at the point of inspection by ALL accompanying receipts
It is also important to note that should you decide to retain the receipts at your own premises you will be required to retain them for a period of up to seven years! Do you really want the hassle of this and what if you lose them? I’m sure you don’t so although it might save on time by retaining them in the short term it makes better sense to send them to us in the long term.
Fully detailed Mileage logs should be kept where applicable.
Unfortunately some PAYE umbrella providers will encourage individuals to claim expenses that they have simply not incurred. If you claim an expense it is down to you to substantiate the claim that you make. If you are unable to do this a HMRC Investigation would result in you having to pay any underpayment of tax and should it be that your claims were deemed to be falsely submitted you could be fined as a result too.
You should be wary of any PAYE Umbrella that claims you are protected from HMRC investigation. Any recourse will be with you, so it's imperative that you only claim for what you are entitled to claim for and more importantly you can support with HMRC if ever required to do so.
If you are uncertain about what you can or can't claim for you should speak to your Account Manager for advice.